Your clients fill in a digital form at home, by QR code when they arrive, or on an iPad at your front desk. The answers go straight into the system you already use. No re-typing, no mistakes, no need to change your software or process. Built for Cyprus and GDPR.
For clinics, law and accounting firms, real estate, car rental, hotels, salons and any business that still uses paper forms.
30-day money-back guarantee. We build it for you. If it’s not right, you get every euro back, no questions asked.
Don’t see your industry? Smart Intake works for any business that uses paper forms. Tell us about yours.
Send a link by email or message so the form is done before they walk in.
Clients scan a code at your door or waiting area and fill in the form on their own phone.
Hand clients a tablet instead of a clipboard. Your team can help in a minute if needed.
Every answer is written twice.
Registration, intake and consent forms, all filled in by hand.
The form lands on the desk and waits for someone to enter it.
Every answer is copied into your software, one field at a time.
Time your team could spend with clients goes into typing.
Filled in once, and straight into your system.
Name, mobile, date of birth and consent, on a clean digital form.
An emailed link at home, a QR code on arrival, or your iPad at reception.
The answers travel securely to your office. Built for Cyprus and GDPR.
A small smart agent runs on one ordinary computer in your office network. It can’t be reached from outside.
Your team changes nothing. Nobody retypes anything.
Across our existing clients, forms typed in by hand had an average error rate of about 15%. Smart Intake removes the manual step where those errors happen.
Autovance is a Cyprus-registered company with an office in Nicosia. We visit your office to set everything up, train your team and make sure it works before you rely on it.
You keep your current system. Our unique and secure method enters each form into it exactly the way your team would, so nothing about how you work has to change. It even works with older software that doesn’t connect to anything else.
We start with how your office works today, not with a template.
We sit with your team and see what happens after a form is filled in: which system they open and where each detail goes.
We turn your paper form into a branded digital form and match every question to the right place in your system.
We set it up on one of your office computers and send test forms with you until every detail lands correctly.
Switch on the iPad, the QR code and the links. We keep an eye on the first weeks and adjust as needed.
We build it for you. If it’s not right, you get every euro back, no questions asked.
Nobody is forced online. Clients can use the iPad at your front desk, and your team can help them in a minute. The form is designed to be simple, large and clear. And while your team helps, an AI receptionist for clinics can take the calls they can’t answer.
Yes. Your clients’ data is hosted in the EU, and we act as your data processor under a written agreement, in line with GDPR and the guidance of Cyprus’s Commissioner for Personal Data Protection. Going paperless also removes the risk of paper forms being lost or not shredded properly.
No. You keep the system you already use. Only the paper form is replaced.
Yes. Send us a photo or scan of your current paper form and we build the digital version from it.
You are covered by our 30-day money-back guarantee. If it’s not right, you get every euro back, no questions asked.
Yes. A small, secure program on one of your office computers enters the data through your system’s normal screens, the same way your staff do, so no API or integration is needed. For deeper connections between your systems, we also offer system integration and custom development.
CRM systems, EHR and practice management software, customer service systems, booking and patient systems, and desktop software with no API.
In the EU. We act as your data processor under a written data processing agreement, in line with GDPR.
Matches by email or phone are flagged so your team decides whether to create a new record. In-office forms can be restricted to your network, unusual submission volumes pause the system until a person reviews them, and every submission and entry is written to an audit log.
We will show you the digital version and how it lands in your system.
