Owners register themselves and their pet at home, by scanning a QR code in your waiting room, or on an iPad at the front desk, even with a lead in one hand. Owner and pet details arrive together in your veterinary software.
For small animal and mixed practices, veterinary hospitals and pet clinics.
30-day money-back guarantee. We build it for you. If it’s not right, you get every euro back, no questions asked.
Every new visit brings two sets of details, and paper keeps them apart.
One sheet for the owner, another for the animal, and your team has to match them up and type both.
Phones ring, animals wait, and paperwork gets done between payments and check-ins.
Owners fill in forms while holding a lead or a carrier, so answers are rushed or left blank.
Before surgery or sedation, a signed consent form has to be found or filled in, often at the last minute.
Owner’s contact details, address, a second contact and how they would like to hear from you.
Name, species, breed, age, microchip number, vaccinations and previous vet.
Consent for surgery, anaesthesia and other procedures, with an estimate acknowledgement if you use one, signed on screen.
Many owners register their pet at home before the first visit, with the vaccination card to hand.
Send a link by email or message so the form is done before they walk in.
Clients scan a code at your door or waiting area and fill in the form on their own phone.
Hand clients a tablet instead of a clipboard. Your team can help in a minute if needed.
A new pet’s first visit to your clinic, before and after.
Every answer is written twice.
Registration, intake and consent forms, all filled in by hand.
The form lands on the desk and waits for someone to enter it.
Every answer is copied into your software, one field at a time.
Time your team could spend with clients goes into typing.
Filled in once, and straight into your system.
Name, mobile, date of birth and consent, on a clean digital form.
An emailed link at home, a QR code on arrival, or your iPad at reception.
The answers travel securely to your office. Built for Cyprus and GDPR.
A small smart agent runs on one ordinary computer in your office network. It can’t be reached from outside.
Your team changes nothing. Nobody retypes anything.
Across our existing clients, forms typed in by hand had an average error rate of about 15%. Smart Intake removes the manual step where those errors happen.
We visit your practice in Cyprus to set it up, show your front desk team how it works and test it with real owner and pet registrations.
There’s no need to change your practice software. Our unique and secure method enters owner and pet details into it, just as your front desk team would.
Owners trust you with their own details as well as their pet’s. Here is how both are kept safe.
We begin with how a new owner and pet are booked in today, from the first call to the consulting room.
We sit with your team and see what happens after a form is filled in: which system they open and where each detail goes.
We turn your paper form into a branded digital form and match every question to the right place in your system.
We set it up on one of your office computers and send test forms with you until every detail lands correctly.
Switch on the iPad, the QR code and the links. We keep an eye on the first weeks and adjust as needed.
We build your client and pet forms for you. If the result doesn’t suit your practice, you get a full refund, no questions asked.
Yes. The owner enters their details once and then adds each pet, so a family with two dogs and a cat doesn’t fill in the same form three times.
Yes. Your team sends a link when the visit is booked, and the owner fills it in at home with vaccination records and the microchip number to hand.
Yes. Send the consent form the day before, or hand the owner the iPad at drop-off. The signed form is saved with the pet’s record.
The form can ask who is bringing the pet and whether they are the owner, so your team knows who can make decisions about treatment.
Yes. In an emergency your team treats the animal first, then sends the registration form by QR code or message once things are calmer.
You are covered by our 30-day money-back guarantee. If it’s not right, you get every euro back, no questions asked.
Yes. A small, secure program on one of your office computers enters the data through your system’s normal screens, the same way your staff do, so no API or integration is needed. For deeper connections between your systems, we also offer system integration and custom development.
CRM systems, EHR and practice management software, customer service systems, booking and patient systems, and desktop software with no API.
In the EU. We act as your data processor under a written data processing agreement, in line with GDPR.
Matches by email or phone are flagged so your team decides whether to create a new record. In-office forms can be restricted to your network, unusual submission volumes pause the system until a person reviews them, and every submission and entry is written to an audit log.
Send a photo of the owner and pet forms you use today. We will show you the digital version and how it lands in your veterinary software.
