Clients and members complete their consultation and health questions at home before their appointment, by scanning a QR code when they walk in, or on an iPad at your front desk. Everything goes straight into your booking software, so each treatment or session starts relaxed and on time.
For beauty salons, aesthetic and laser clinics, day spas, gyms, yoga and Pilates studios.
30-day money-back guarantee. We build it for you. If it’s not right, you get every euro back, no questions asked.
Your clients come to relax or train, not to fill in forms on a clipboard.
Regular clients are asked to repeat their details for every new treatment, and they notice.
Allergies, pregnancy or a heart condition written on a card in a drawer are easy to miss before a treatment or a workout.
New members and walk-in clients all arrive at once, and your team juggles forms, payments and the phone.
Skin type, previous treatments and what the client hopes to achieve, ready before they sit down.
Allergies, medicines, pregnancy and medical conditions, with clear yes/no answers and follow-up questions.
Joining details, gym rules and a liability waiver, signed on screen when a member signs up.
Most clients fill in the form on their phone when they receive their booking reminder.
Send a link by email or message so the form is done before they walk in.
Clients scan a code at your door or waiting area and fill in the form on their own phone.
Hand clients a tablet instead of a clipboard. Your team can help in a minute if needed.
What a new client’s first appointment looks like, before and after.
Every answer is written twice.
Registration, intake and consent forms, all filled in by hand.
The form lands on the desk and waits for someone to enter it.
Every answer is copied into your software, one field at a time.
Time your team could spend with clients goes into typing.
Filled in once, and straight into your system.
Name, mobile, date of birth and consent, on a clean digital form.
An emailed link at home, a QR code on arrival, or your iPad at reception.
The answers travel securely to your office. Built for Cyprus and GDPR.
A small smart agent runs on one ordinary computer in your office network. It can’t be reached from outside.
Your team changes nothing. Nobody retypes anything.
Across our existing clients, forms typed in by hand had an average error rate of about 15%. Smart Intake removes the manual step where those errors happen.
We visit your salon, spa or gym to set everything up, train your front desk team and test it with real client forms before you rely on it. Autovance is a Cyprus-registered company with an office in Nicosia.
Keep your current booking or membership software. Our unique and secure method enters every form into it exactly the way your front desk would.
Health questionnaires hold personal details your clients trust you with. This is how they are protected.
We start with how clients book and arrive today, from the first message to the start of their treatment or class.
We sit with your team and see what happens after a form is filled in: which system they open and where each detail goes.
We turn your paper form into a branded digital form and match every question to the right place in your system.
We set it up on one of your office computers and send test forms with you until every detail lands correctly.
Switch on the iPad, the QR code and the links. We keep an eye on the first weeks and adjust as needed.
We build your consultation and membership forms for you. If it’s not right for your business, you get every euro back, no questions asked.
No. You decide how often the health questions are repeated, for example once a year or before a new type of treatment. In between, your team simply asks if anything has changed.
Yes. If a client ticks pregnancy, a skin condition or a heart problem, the form asks a few follow-up questions, and your team sees the answers in your booking software before the appointment.
Yes. Place a QR code at the entrance or on your website. New members fill in their details and sign the waiver, and your team only welcomes them and shows them around.
The form can ask for the client’s date of birth and, if they are under 18, ask a parent or guardian to sign as well.
Yes. In a small salon the person doing the treatment is often the same person answering the door. Every form that arrives already completed gives them that time back.
You are covered by our 30-day money-back guarantee. If it’s not right, you get every euro back, no questions asked.
Yes. A small, secure program on one of your office computers enters the data through your system’s normal screens, the same way your staff do, so no API or integration is needed. For deeper connections between your systems, we also offer system integration and custom development.
CRM systems, EHR and practice management software, customer service systems, booking and patient systems, and desktop software with no API.
In the EU. We act as your data processor under a written data processing agreement, in line with GDPR.
Matches by email or phone are flagged so your team decides whether to create a new record. In-office forms can be restricted to your network, unusual submission volumes pause the system until a person reviews them, and every submission and entry is written to an audit log.
Send a photo of the consultation, health or membership form you use today. We will show you the digital version and how it lands in your booking software.
