Guests complete their registration card at home before they travel, by scanning a QR code in your lobby, or on an iPad at reception. Their details go straight into your hotel system, so check-in takes a smile and a room key.
For city and resort hotels, boutique hotels, guest houses, agrotourism houses and holiday apartments.
30-day money-back guarantee. We build it for you. If it’s not right, you get every euro back, no questions asked.
The first few minutes of a stay are often spent filling in a card at the desk.
A coach or a late flight arrives, and every guest waits while the one in front fills in a paper card.
Your receptionist reads a passport number upside down across the desk and types it in, one character at a time.
A handwritten email address with one wrong letter means no pre-arrival message and no thank-you after the stay.
In a guest house the owner often runs reception alone, and late arrivals mean paperwork at midnight.
Name, home address, nationality and contact details for each guest, collected digitally at check-in.
Typed by the guest themselves, so your team only checks the document instead of copying it.
Expected arrival time, number of guests and requests such as a cot or an early check-in.
Many guests complete their registration at home, the day before they travel.
Send a link by email or message so the form is done before they walk in.
Clients scan a code at your door or waiting area and fill in the form on their own phone.
Hand clients a tablet instead of a clipboard. Your team can help in a minute if needed.
What checking in at your hotel looks like, before and after.
Every answer is written twice.
Registration, intake and consent forms, all filled in by hand.
The form lands on the desk and waits for someone to enter it.
Every answer is copied into your software, one field at a time.
Time your team could spend with clients goes into typing.
Filled in once, and straight into your system.
Name, mobile, date of birth and consent, on a clean digital form.
An emailed link at home, a QR code on arrival, or your iPad at reception.
The answers travel securely to your office. Built for Cyprus and GDPR.
A small smart agent runs on one ordinary computer in your office network. It can’t be reached from outside.
Your team changes nothing. Nobody retypes anything.
Across our existing clients, forms typed in by hand had an average error rate of about 15%. Smart Intake removes the manual step where those errors happen.
We visit your hotel or guest house to set everything up, train your reception team and test it with real check-ins before you rely on it. Autovance is a Cyprus-registered company with an office in Nicosia.
Keep your current hotel or property management system. Our unique and secure method enters every registration into it exactly the way your receptionist would.
Guests hand you their passport details and home address. This is how they are protected.
We start with how check-in works today, from the booking confirmation to the guest walking into their room.
We sit with your team and see what happens after a form is filled in: which system they open and where each detail goes.
We turn your paper form into a branded digital form and match every question to the right place in your system.
We set it up on one of your office computers and send test forms with you until every detail lands correctly.
Switch on the iPad, the QR code and the links. We keep an eye on the first weeks and adjust as needed.
We build your guest registration for you. If it’s not right for your hotel, you get every euro back, no questions asked.
Yes. Your team sends a link with the booking confirmation or a pre-arrival message, and guests complete it at home. At the desk you only check the passport and hand over the key.
They scan the QR code at reception or use the iPad on the desk. Your night team doesn’t have to type anything, even at two in the morning.
You decide. The form can ask only for the lead guest, or for every adult staying in the room.
Yes. Guests register from home before they arrive, so the details are ready in your system even if nobody is at the desk when they check in.
Yes. Guests type them on their own phone or on the iPad, so nothing is copied by hand. Your team still checks the passport at check-in as usual.
You are covered by our 30-day money-back guarantee. If it’s not right, you get every euro back, no questions asked.
Yes. A small, secure program on one of your office computers enters the data through your system’s normal screens, the same way your staff do, so no API or integration is needed. For deeper connections between your systems, we also offer system integration and custom development.
CRM systems, EHR and practice management software, customer service systems, booking and patient systems, and desktop software with no API.
In the EU. We act as your data processor under a written data processing agreement, in line with GDPR.
Matches by email or phone are flagged so your team decides whether to create a new record. In-office forms can be restricted to your network, unusual submission volumes pause the system until a person reviews them, and every submission and entry is written to an audit log.
Send a photo of the guest registration card you use today. We will show you the digital version and how it lands in your hotel system.
