Renters add their driver details and sign the agreement at home after booking, by scanning a QR code at your counter, or on an iPad at your rental desk. Everything goes straight into your booking system, so the keys change hands faster.
For car and scooter rental companies, boat hire, water-sports centres, tour and excursion operators.
30-day money-back guarantee. We build it for you. If it’s not right, you get every euro back, no questions asked.
Summer arrives all at once, and the paperwork arrives with it.
In July and August every flight brings a new wave of renters, and each one needs a form before they get the keys.
Tired travellers wait in line while your staff copy licence numbers and addresses from one sheet to another.
People on holiday want the car or the boat now. Long forms get rushed, and fields are left empty.
Signed activity and water-sports waivers end up in a box, hard to find if something goes wrong.
Pick-up and return details, extras such as a child seat, and the rental terms, signed on screen.
Main and additional drivers, licence number and expiry date, date of birth and contact details.
Health and swimming questions, rules of the activity and a signature from every participant.
Most renters fill in the form on their phone between booking and landing.
Send a link by email or message so the form is done before they walk in.
Clients scan a code at your door or waiting area and fill in the form on their own phone.
Hand clients a tablet instead of a clipboard. Your team can help in a minute if needed.
What picking up a rental car looks like, before and after.
Every answer is written twice.
Registration, intake and consent forms, all filled in by hand.
The form lands on the desk and waits for someone to enter it.
Every answer is copied into your software, one field at a time.
Time your team could spend with clients goes into typing.
Filled in once, and straight into your system.
Name, mobile, date of birth and consent, on a clean digital form.
An emailed link at home, a QR code on arrival, or your iPad at reception.
The answers travel securely to your office. Built for Cyprus and GDPR.
A small smart agent runs on one ordinary computer in your office network. It can’t be reached from outside.
Your team changes nothing. Nobody retypes anything.
Across our existing clients, forms typed in by hand had an average error rate of about 15%. Smart Intake removes the manual step where those errors happen.
We visit your office or rental desk to set everything up, train your counter staff and test it with real bookings before the season starts. Autovance is a Cyprus-registered company with an office in Nicosia.
Keep your current booking or rental system. Our unique and secure method enters every agreement into it exactly the way your counter staff would.
Licence and passport details belong to your renters. This is how they are protected.
We start with how a rental works today, from the booking confirmation to the moment the keys are handed over.
We sit with your team and see what happens after a form is filled in: which system they open and where each detail goes.
We turn your paper form into a branded digital form and match every question to the right place in your system.
We set it up on one of your office computers and send test forms with you until every detail lands correctly.
Switch on the iPad, the QR code and the links. We keep an eye on the first weeks and adjust as needed.
We build your rental forms for you. If it’s not right for your business, you get every euro back, no questions asked.
Yes. A link goes out with the booking confirmation, and renters can complete it at home, at the airport or on the plane. At the counter your team only checks the licence and hands over the keys.
The form lets the renter add a second or third driver, each with their own licence details and signature. Nobody has to come back to the desk to sign separately.
Yes. Put a QR code at your beach hut or meeting point. Each person in the group scans it and signs on their own phone, so the activity can start on time.
Yes. The form can ask for a photo of the front and back of the licence, which is kept with the booking. Your team still checks the original at pick-up as usual.
They scan the QR code at your counter or use the iPad on the desk. It takes a few minutes, and your staff don’t have to type anything.
You are covered by our 30-day money-back guarantee. If it’s not right, you get every euro back, no questions asked.
Yes. A small, secure program on one of your office computers enters the data through your system’s normal screens, the same way your staff do, so no API or integration is needed. For deeper connections between your systems, we also offer system integration and custom development.
CRM systems, EHR and practice management software, customer service systems, booking and patient systems, and desktop software with no API.
In the EU. We act as your data processor under a written data processing agreement, in line with GDPR.
Matches by email or phone are flagged so your team decides whether to create a new record. In-office forms can be restricted to your network, unusual submission volumes pause the system until a person reviews them, and every submission and entry is written to an audit log.
Send a photo of the agreement or waiver you use today. We will show you the digital version and how it lands in your booking system.
