Parents and students complete enrolment at home, by scanning a QR code at your open day, or on an iPad at the school office. Every answer goes straight into your school system, so your office team can welcome families instead of typing.
For private schools, nurseries, language schools, tutoring centres and professional training centres.
30-day money-back guarantee. We build it for you. If it’s not right, you get every euro back, no questions asked.
Enrolment comes in waves, and each wave lands on the same small office.
Before September and each new course, piles of forms arrive in the same few weeks.
Two children, two forms, and the same parent’s address and phone number typed twice, or more.
A paper form comes back without an emergency contact or a signature, and your team has to chase the parent.
Working parents can’t always visit the school office during opening hours just to fill in a form.
The student’s details, year group or course, previous school and any allergies or learning needs.
Both parents’ contact details, who may collect the child and who to call in an emergency.
For adult learners and training centres: the course, preferred times, invoice details and a signature.
Most parents complete enrolment at home in the evening, once the children are asleep.
Send a link by email or message so the form is done before they walk in.
Clients scan a code at your door or waiting area and fill in the form on their own phone.
Hand clients a tablet instead of a clipboard. Your team can help in a minute if needed.
What enrolling a new student looks like, before and after.
Every answer is written twice.
Registration, intake and consent forms, all filled in by hand.
The form lands on the desk and waits for someone to enter it.
Every answer is copied into your software, one field at a time.
Time your team could spend with clients goes into typing.
Filled in once, and straight into your system.
Name, mobile, date of birth and consent, on a clean digital form.
An emailed link at home, a QR code on arrival, or your iPad at reception.
The answers travel securely to your office. Built for Cyprus and GDPR.
A small smart agent runs on one ordinary computer in your office network. It can’t be reached from outside.
Your team changes nothing. Nobody retypes anything.
Across our existing clients, forms typed in by hand had an average error rate of about 15%. Smart Intake removes the manual step where those errors happen.
We visit your school or training centre to set everything up, train your office team and test it with real enrolments before the busy season. Autovance is a Cyprus-registered company with an office in Nicosia.
Keep your current student or school management system. Our unique and secure method enters every enrolment into it exactly the way your office team would.
Enrolment forms hold details about children and their families. This is how they are protected.
We start with how enrolment works today, from the first enquiry to the student’s first day.
We sit with your team and see what happens after a form is filled in: which system they open and where each detail goes.
We turn your paper form into a branded digital form and match every question to the right place in your system.
We set it up on one of your office computers and send test forms with you until every detail lands correctly.
Switch on the iPad, the QR code and the links. We keep an eye on the first weeks and adjust as needed.
We build your enrolment forms for you. If it’s not right for your school, you get every euro back, no questions asked.
Yes. Parents enter their own details once and then add each child. Your office doesn’t have to type the same address and phone number twice.
Yes. If the student is an adult, the form skips the parent section and asks for the learner’s own details and, if needed, invoice details for their employer.
Yes. Each permission is a clear yes or no question, signed on screen, and kept with the student’s record.
Yes. Put a QR code on your stand or brochure. Parents who are ready can enrol on their phone there and then, and the rest can finish at home.
Yes. Your team sends the link when a family accepts a place, and the place is confirmed once the completed form arrives in your school system.
You are covered by our 30-day money-back guarantee. If it’s not right, you get every euro back, no questions asked.
Yes. A small, secure program on one of your office computers enters the data through your system’s normal screens, the same way your staff do, so no API or integration is needed. For deeper connections between your systems, we also offer system integration and custom development.
CRM systems, EHR and practice management software, customer service systems, booking and patient systems, and desktop software with no API.
In the EU. We act as your data processor under a written data processing agreement, in line with GDPR.
Matches by email or phone are flagged so your team decides whether to create a new record. In-office forms can be restricted to your network, unusual submission volumes pause the system until a person reviews them, and every submission and entry is written to an audit log.
Send a photo of the enrolment or registration form you use today. We will show you the digital version and how it lands in your school system.
