Patients complete their assessment questionnaire and injury history at home, by scanning a QR code in your waiting area, or on an iPad at the front desk. Your physiotherapist starts the first session with the answers already in your records.
For physiotherapy clinics, sports injury and rehabilitation centres, and osteopaths.
30-day money-back guarantee. We build it for you. If it’s not right, you get every euro back, no questions asked.
A good assessment needs detail, and detail on paper takes time on both sides of the desk.
Injury history, pain, past treatment and daily activities fill several pages, and patients rush through the last ones.
Someone has to enter it all into your records, often the physiotherapist, squeezed in between appointments.
When a form comes back half done, the first minutes of the session go on asking what the paper should have covered.
Patients sign treatment consent at the desk without reading it, because the next appointment is already waiting.
Where it hurts, how much, what daily activities it affects and what the patient wants to get back to.
How and when the injury happened, earlier treatment, operations, scans and the referring doctor.
Consent for assessment, hands-on treatment and exercise programmes, signed on screen and saved with the patient’s notes.
Patients often complete the questionnaire at home, where they have time to think about when the pain started.
Send a link by email or message so the form is done before they walk in.
Clients scan a code at your door or waiting area and fill in the form on their own phone.
Hand clients a tablet instead of a clipboard. Your team can help in a minute if needed.
The start of a first physiotherapy session, before and after.
Every answer is written twice.
Registration, intake and consent forms, all filled in by hand.
The form lands on the desk and waits for someone to enter it.
Every answer is copied into your software, one field at a time.
Time your team could spend with clients goes into typing.
Filled in once, and straight into your system.
Name, mobile, date of birth and consent, on a clean digital form.
An emailed link at home, a QR code on arrival, or your iPad at reception.
The answers travel securely to your office. Built for Cyprus and GDPR.
A small smart agent runs on one ordinary computer in your office network. It can’t be reached from outside.
Your team changes nothing. Nobody retypes anything.
Across our existing clients, forms typed in by hand had an average error rate of about 15%. Smart Intake removes the manual step where those errors happen.
We come to your clinic, set everything up with your team and run it with real assessment forms until you’re confident in it. We are based in Nicosia and registered in Cyprus.
Keep your booking and records software as it is. Our unique and secure method fills in each questionnaire there, exactly as a member of your team would.
Injury and health details stay private. This is how we protect them.
We begin by looking at how a new patient reaches your treatment room today, from booking to the first assessment.
We sit with your team and see what happens after a form is filled in: which system they open and where each detail goes.
We turn your paper form into a branded digital form and match every question to the right place in your system.
We set it up on one of your office computers and send test forms with you until every detail lands correctly.
Switch on the iPad, the QR code and the links. We keep an eye on the first weeks and adjust as needed.
We build your assessment forms for you. If they don’t work for your clinic, we refund every euro, no questions asked.
Yes. Send the link when the session is booked. Patients complete it at home, so your physiotherapist can read it before they walk in.
Yes. A knee injury and a back problem need different follow-up questions, so each patient only sees what is relevant to them.
They can fill in a shorter form about the new problem. If they are already in your system, your team is asked before a second record is created.
No. Patients sign consent on screen, and the signed form is saved with their notes, easy to find whenever you need it.
Yes. The form can ask for the referring doctor, the insurer and any reference number, so your team has what it needs for billing from the first visit.
You are covered by our 30-day money-back guarantee. If it’s not right, you get every euro back, no questions asked.
Yes. A small, secure program on one of your office computers enters the data through your system’s normal screens, the same way your staff do, so no API or integration is needed. For deeper connections between your systems, we also offer system integration and custom development.
CRM systems, EHR and practice management software, customer service systems, booking and patient systems, and desktop software with no API.
In the EU. We act as your data processor under a written data processing agreement, in line with GDPR.
Matches by email or phone are flagged so your team decides whether to create a new record. In-office forms can be restricted to your network, unusual submission volumes pause the system until a person reviews them, and every submission and entry is written to an audit log.
Send a photo of the questionnaire your patients fill in today. We will show you the digital version and how it reaches your clinic’s records.
