New patients fill in their details, medical history and consent at home, by scanning a QR code in your waiting room, or on an iPad at reception. Everything goes straight into your dental software, so the chair is ready on time.
For general dental practices, orthodontists, implant and cosmetic dental clinics.
30-day money-back guarantee. We build it for you. If it’s not right, you get every euro back, no questions asked.
The first visit starts with a clipboard, and the clipboard slows everything down.
New patients arrive ten minutes early to fill in forms, and still the appointment starts late.
A misread medicine name or a skipped allergy box is a real risk in the chair, not just an admin problem.
Your team answers the phone, greets patients and types up forms at the same time.
Signed treatment consent sits in a folder, hard to find when you need it and hard to keep securely.
Contact details, date of birth, emergency contact and how they heard about you.
Conditions, medicines and allergies, with clear yes/no questions that can’t be skipped.
Consent for specific treatments, signed on screen and stored with the patient’s record.
Most dental patients fill in the form at home the evening before their first visit.
Send a link by email or message so the form is done before they walk in.
Clients scan a code at your door or waiting area and fill in the form on their own phone.
Hand clients a tablet instead of a clipboard. Your team can help in a minute if needed.
What a new patient’s first visit looks like, before and after.
Every answer is written twice.
Registration, intake and consent forms, all filled in by hand.
The form lands on the desk and waits for someone to enter it.
Every answer is copied into your software, one field at a time.
Time your team could spend with clients goes into typing.
Filled in once, and straight into your system.
Name, mobile, date of birth and consent, on a clean digital form.
An emailed link at home, a QR code on arrival, or your iPad at reception.
The answers travel securely to your office. Built for Cyprus and GDPR.
A small smart agent runs on one ordinary computer in your office network. It can’t be reached from outside.
Your team changes nothing. Nobody retypes anything.
Across our existing clients, forms typed in by hand had an average error rate of about 15%. Smart Intake removes the manual step where those errors happen.
We visit your clinic to set everything up, train your reception team and test it with real patient forms before you rely on it. Autovance is a Cyprus-registered company with an office in Nicosia.
Keep your current dental practice software. Our unique and secure method enters every form into it exactly the way your reception team would.
Patient health details deserve extra care. This is how they are protected.
We start with how your reception works today, from the first phone call to the patient sitting in the chair.
We sit with your team and see what happens after a form is filled in: which system they open and where each detail goes.
We turn your paper form into a branded digital form and match every question to the right place in your system.
We set it up on one of your office computers and send test forms with you until every detail lands correctly.
Switch on the iPad, the QR code and the links. We keep an eye on the first weeks and adjust as needed.
We build your patient forms for you. If it’s not right for your clinic, you get every euro back, no questions asked.
Yes. Your team sends a link by email or message when the appointment is booked, and most patients complete it at home.
Your dentist reviews the answers as usual, and the patient can update them at their next visit. Because nothing is re-typed, what you see is exactly what the patient entered.
Yes, if you want to keep a few paper forms for those who prefer them. Most older patients manage the iPad at reception easily, and your team can help in a minute.
Yes. For example, if a patient says they take blood thinners, the form can ask which ones and since when, so your dentist has the full picture.
You are covered by our 30-day money-back guarantee. If it’s not right, you get every euro back, no questions asked.
Yes. A small, secure program on one of your office computers enters the data through your system’s normal screens, the same way your staff do, so no API or integration is needed. For deeper connections between your systems, we also offer system integration and custom development.
CRM systems, EHR and practice management software, customer service systems, booking and patient systems, and desktop software with no API.
In the EU. We act as your data processor under a written data processing agreement, in line with GDPR.
Matches by email or phone are flagged so your team decides whether to create a new record. In-office forms can be restricted to your network, unusual submission volumes pause the system until a person reviews them, and every submission and entry is written to an audit log.
Send a photo of the form you use today. We will show you the digital version and how it lands in your dental software.
