Buyers and tenants fill in their details at home, by scanning a QR code when they arrive at a viewing or your office, or on an iPad at your front desk. Every answer reaches your property software, ready for whichever agent picks it up.
For estate agents, developers’ sales offices, letting agents and property management companies.
30-day money-back guarantee. We build it for you. If it’s not right, you get every euro back, no questions asked.
Property moves fast, and paper forms don’t keep up with buyers, tenants or agents.
Many buyers live overseas, so registration happens over long email chains and phone calls instead of one clear form.
Viewings happen across town, one after another, and forms filled in on a car bonnet rarely reach the office complete.
A buyer registers with one agent, calls another, and nobody can find the original notes.
Applications go back and forth until employment, income and reference details are finally all collected.
Contact details, country of residence, budget, preferred areas and type of property.
Who viewed which property and when, with their feedback and a signed confirmation of the viewing.
Personal details, employment, income, current address and references, collected in one form.
Overseas buyers usually register at home, long before they fly in for viewings.
Send a link by email or message so the form is done before they walk in.
Clients scan a code at your door or waiting area and fill in the form on their own phone.
Hand clients a tablet instead of a clipboard. Your team can help in a minute if needed.
Registering a new buyer, before and after.
Every answer is written twice.
Registration, intake and consent forms, all filled in by hand.
The form lands on the desk and waits for someone to enter it.
Every answer is copied into your software, one field at a time.
Time your team could spend with clients goes into typing.
Filled in once, and straight into your system.
Name, mobile, date of birth and consent, on a clean digital form.
An emailed link at home, a QR code on arrival, or your iPad at reception.
The answers travel securely to your office. Built for Cyprus and GDPR.
A small smart agent runs on one ordinary computer in your office network. It can’t be reached from outside.
Your team changes nothing. Nobody retypes anything.
Across our existing clients, forms typed in by hand had an average error rate of about 15%. Smart Intake removes the manual step where those errors happen.
We visit your agency in Cyprus, set everything up with your agents and office staff, and test it with real registrations before you depend on it.
Your agency keeps its property or client management software. Our unique and secure method places each registration and application into it, just as your office team would.
Buyers and tenants share personal and financial details with you. Here is how they are protected.
We start with how a buyer or tenant reaches your agency today, from the first enquiry to the signed viewing form.
We sit with your team and see what happens after a form is filled in: which system they open and where each detail goes.
We turn your paper form into a branded digital form and match every question to the right place in your system.
We set it up on one of your office computers and send test forms with you until every detail lands correctly.
Switch on the iPad, the QR code and the links. We keep an eye on the first weeks and adjust as needed.
We build your buyer and tenant forms for you. If they don’t fit how your agency works, every euro is refunded, no questions asked.
Yes. Send them a link by email, WhatsApp or text message, and they register from home. Your agents see what they are looking for before the first viewing.
Yes. The agent shows a QR code at the property, and the buyer confirms the viewing and signs on their own phone.
Every registration goes into your shared software, and if the buyer is already there, your team is asked before a second record is created. The details stay in one place for everyone in your office.
Yes. Tenants fill in their personal, employment and reference details in one form, from home or on an iPad in your office, and the application arrives complete.
Yes. Buyers, tenants and landlords can each have their own form, and each one goes to the right place in your software.
You are covered by our 30-day money-back guarantee. If it’s not right, you get every euro back, no questions asked.
Yes. A small, secure program on one of your office computers enters the data through your system’s normal screens, the same way your staff do, so no API or integration is needed. For deeper connections between your systems, we also offer system integration and custom development.
CRM systems, EHR and practice management software, customer service systems, booking and patient systems, and desktop software with no API.
In the EU. We act as your data processor under a written data processing agreement, in line with GDPR.
Matches by email or phone are flagged so your team decides whether to create a new record. In-office forms can be restricted to your network, unusual submission volumes pause the system until a person reviews them, and every submission and entry is written to an audit log.
Send a photo of the registration, viewing or tenant form your agents use today. We will show you the digital version and how it lands in your property software.
