Patients fill in their registration, medical history and consent at home before the appointment, by scanning a QR code when they arrive, or on an iPad at reception. Every answer goes straight into your practice software, clearly typed and in the right place.
For GP practices, specialist clinics, polyclinics and private medical centres.
30-day money-back guarantee. We build it for you. If it’s not right, you get every euro back, no questions asked.
Reception is the first stop for every patient, and paper turns it into a bottleneck.
Patients stand at the desk with a clipboard while the doctor’s schedule slips further behind.
Staff guess at names, phone numbers and medicine names, then call the patient back to check.
Medical histories pass through several hands and sit in trays and folders on the front desk.
The same people answer calls, take payments and type up forms in the gaps between patients.
Personal and contact details, ID number, insurance details and an emergency contact.
Past conditions, operations, current medicines and allergies, in an order that matches how your doctors read them.
Consent for examinations, procedures and the use of personal data, signed on screen and kept in the patient’s file.
Many patients prefer to register at home, with their medicine boxes in front of them.
Send a link by email or message so the form is done before they walk in.
Clients scan a code at your door or waiting area and fill in the form on their own phone.
Hand clients a tablet instead of a clipboard. Your team can help in a minute if needed.
A patient’s arrival at your clinic, with paper and with Smart Intake.
Every answer is written twice.
Registration, intake and consent forms, all filled in by hand.
The form lands on the desk and waits for someone to enter it.
Every answer is copied into your software, one field at a time.
Time your team could spend with clients goes into typing.
Filled in once, and straight into your system.
Name, mobile, date of birth and consent, on a clean digital form.
An emailed link at home, a QR code on arrival, or your iPad at reception.
The answers travel securely to your office. Built for Cyprus and GDPR.
A small smart agent runs on one ordinary computer in your office network. It can’t be reached from outside.
Your team changes nothing. Nobody retypes anything.
Across our existing clients, forms typed in by hand had an average error rate of about 15%. Smart Intake removes the manual step where those errors happen.
Our team comes to your clinic in Cyprus, sets everything up, trains your receptionists and checks it with real registrations before your first patient uses it.
No need to switch systems. Our unique and secure method enters each registration into your practice or patient management software, just as your receptionist would.
Health details are the most sensitive data a clinic holds. Here is how we keep them protected.
First we follow a patient’s path through your clinic, from booking the appointment to the consulting room.
We sit with your team and see what happens after a form is filled in: which system they open and where each detail goes.
We turn your paper form into a branded digital form and match every question to the right place in your system.
We set it up on one of your office computers and send test forms with you until every detail lands correctly.
Switch on the iPad, the QR code and the links. We keep an eye on the first weeks and adjust as needed.
We build your registration forms for you. If they don’t suit your clinic, every euro comes back to you, no questions asked.
Yes. When an appointment is booked, your reception sends a link by email or message, and the patient registers from home in their own time.
Yes. Patients type or tap their answers, so every name, phone number and medicine is clear. Your doctors read exactly what the patient entered.
Yes. A cardiologist and a GP need different questions, so each doctor or department can have its own form, all going into the same software.
Your team can send returning patients a shorter update form that asks only what may have changed, such as new medicines. If the patient is already in your system, your team is asked before a second record is created.
Yes. A parent, carer or family member can complete it on the patient’s behalf, and the form can ask who filled it in.
You are covered by our 30-day money-back guarantee. If it’s not right, you get every euro back, no questions asked.
Yes. A small, secure program on one of your office computers enters the data through your system’s normal screens, the same way your staff do, so no API or integration is needed. For deeper connections between your systems, we also offer system integration and custom development.
CRM systems, EHR and practice management software, customer service systems, booking and patient systems, and desktop software with no API.
In the EU. We act as your data processor under a written data processing agreement, in line with GDPR.
Matches by email or phone are flagged so your team decides whether to create a new record. In-office forms can be restricted to your network, unusual submission volumes pause the system until a person reviews them, and every submission and entry is written to an audit log.
Send a photo of the registration form your reception uses today. We will show you the digital version and how it arrives in your practice software.
